Access Evolution: Speed Capital Request Review and Eliminate Paper Forms Costs
Managing capital requests using paper forms and manual workflow is typically a costly, time-consuming, delay-prone task. It’s difficult to track the progress of each capital request, and once a request has been approved or denied (or more information requested), manual data entry into your financial system/s is required.
Organizations like yours are overcoming these challenges with Access’s capital request review solution, powered by Access Evolution.
With Access Evolution, a powerful online forms and workflow suite, an employee logs into your financials portal and selects the form/s they need. Evolution pre-populates their information and data about the vendor (if this is in a database) speeding completion. The employee adds any additional data, appends supporting documents (such as bids, return on investment analysis or pricing comparisons) if needed, applies a digital signature, and then routes the documents through electronic workflow for appropriate approvals. Intelligent business logic can auto-route certain documents for a higher level of review.
Upon completion, Access Evolution extracts data and uses it to update the appropriate record in the accounting/financials module of your enterprise resource planning (ERP) system. Evolution also sends a notification e-mail to the appropriate team member/s, and auto-indexes a copy of the forms in your document imaging or enterprise content/document management (ECM/EDM) system for easy review.
Benefits of this proven forms and workflow automation solution include:
- Create a seamless, paperless capital request review process
- Introduce a standardized workflow that is easily tracked and meets compliance standards
- Boost staff productivity by eliminating processing of paper forms and document loss
- Simplify information sharing between employees and the accounting & financials team
- Collect validated information and interface it directly into business system records
- Archive copies of forms in the ECM/EDM system via native integration
- Safeguard the privacy of confidential information