Access Evolution: Speed and Reduce the Cost of New Employee Onboarding
Access’s new employee onboarding solution, powered by Access Evolution, transforms your traditional paper-based process with the efficiency of online forms and workflow. With Access Evolution, employees and HR staff members can enter data securely online or offline in electronic forms, which they can apply digital signatures to and then route through paperless workflow for appropriate authorizations.
Upon completion, Access Evolution updates the personnel record in the human resources information system (HRIS), human capital management (HCM) or human resources management (HRM) module of your enterprise resource planning (ERP) system. Access Evolution also auto-indexes a copy of the forms in your document imaging or enterprise content/document management (ECM/EDM) system for easy review.
Benefits of this proven forms and workflow automation include:
- Create a fast, collaborative onboarding process
- Easily complete all onboarding documents, including I-9, W-2, W-4, receipt of company property, non-disclosure agreement, direct deposit agreement and more
- Electronic forms mimic paper versions, giving users a comfortable experience
- Reduce the cost of onboarding by eliminating paper-related costs and delays
- Simplify information sharing between employees and the HR team
- Collect validated information and interface it directly into personnel records
- Archive copies of forms in the ECM/EDM system via native integration
- Safeguard the privacy of employee information