Access Evolution: Speed Contract Review and Interface Data Into Contracts Management System
Managing hard copies of contracts wastes time, creates version control issues and increases costs. Sharing contracts securely between internal and external parties is difficult, and contracts are almost impossible to track. It is also challenging to proactively manage contract review and renewal.
Organizations like yours are using Access’s contracts management solution, powered by Access Evolution, to overcome these issues.
With Access Evolution, a full-featured online forms and workflow suite, authorized employees, customers or vendors can access a contract via a secure web-based portal. They can then check out the document and review it and/or make the necessary amendments offline or online. A time and date stamp can be applied to each change, to eliminate version control problems. The reviewer can then apply a digital signature and route the amended contract through automated workflow for appropriate approval.
Upon completion, Access Evolution intelligently extracts data and uses it to update the appropriate record in the contracts management module/s of your enterprise resource planning (ERP) system. Evolution also sends a notification e-mail to the appropriate team member/s, and auto-indexes a copy of the forms in your document imaging or enterprise content/document management (ECM/EDM) system for easy review. Intelligent business logic can auto-route certain documents for a higher level of approval.
Access Evolution can also notify your team when a contract renewal/review is imminent, enabling them to be proactive.
Benefits of this proven solution include:
- Create a seamless, paperless contracts management process
- Work more collaboratively, proactively and securely with contracts
- Improve communication with employees, customers and vendors
- Eliminate version control issues
- Collect validated information and interface it directly into business system records
- Archive copies of forms in the ECM/EDM system via native integration
- Safeguard the privacy of employee, vendor and customer information