Access Evolution: Bridge the Gaps Between Your Data and Your ECM/EDM and Contracts Management Systems
Regardless of how full-featured your contracts management and ECM/EDM systems are, there are going to be gaps between them that data can become stuck and unusable in without manual effort or costly programmatic steps. Paper forms and manual workflows delay service to employees, vendors and customers, slow processes and waste team members’ time. Then there are the financial and environmental costs of managing paperwork.
Access’s accounting and financials solutions, powered by Access Evolution, are enabling organizations like yours to overcome these challenges.
Access Evolution bridges the gaps between your core systems through native integration. When authorized users download contracts, this integration enables Evolution to intelligently map data onto them, speeding completion. Then, upon completion, Evolution uses compliant standard SOAP and XML data extraction and exchange methods to update records in the contracts management modules of your enterprise resource planning (ERP) system.
Seamless integration with your document imaging or enterprise content/document management (ECM/EDM) system facilitates auto-indexing of contracts and appended documents in a secure electronic repository for easy review. Evolution can also make data available to your analytics system/s to enhance reporting.
Benefits of Access’s unified integration approach to forms and workflow automation include:
- Create seamless contract management processes
- Eliminate the costs of pre-printed paper forms
- Boost productivity by eliminating manual tasks and redundant effort
- Speed contract completion and review by intelligently mapping employee or applicant data
- Simplify information sharing between employees and the contracts management team
- Collect validated information and interface it directly into business records
- Archive copies of forms in the ECM/EDM system via native integration
- Safeguard the privacy of vendor and customer information