Access Evolution: Enable Employees & HR Team to Easily Update Benefits Information and Interface it Into the HRIS, HCM or HRM Application
There are numerous reasons for your employees to change their benefits information – open enrollment and adding a dependent to name just two. Updating such information should be easy, but cumbersome paper forms and manual workflow waste time for employees and your human resources (HR) team alike.
Organizations like yours are overcoming this inefficiency with Access’s benefits management automation solution, powered by Access Evolution.
With Access Evolution, a powerful online forms and workflow suite, an employee logs into your employee portal and selects the benefits form/s they need. Evolution pre-populates their contact information, speeding completion. The employee adds any additional data, appends supporting documents if needed, applies a digital signature, and then routes the documents through electronic workflow for appropriate approvals.
Upon completion, Access Evolution extracts data and uses it to update the employee’s record in the human resources information system (HRIS), human capital management (HCM) or human resources management (HRM) module of your enterprise resource planning (ERP) system. Evolution also sends a notification e-mail to the appropriate HR team member, and auto-indexes a copy of the forms in your document imaging or enterprise content/document management (ECM/EDM) system for easy review.
Benefits of this proven forms and workflow automation solution include:
- Enable employees to easily update their benefits information
- e-Forms mimic paper versions, giving users a comfortable experience
- Boost HR staff productivity by eliminating processing of paper forms
- Simplify information sharing between employees and the HR team
- Collect validated information and interface it directly into personnel records
- Archive copies of forms in the ECM/EDM system via native integration
- Safeguard the privacy of employee information