Access Evolution: Make Performance Reviews Easier for Employees and HR Staff and Interface Data into HRIS, HCM and HRM Systems
Employee evaluations are stressful enough, without the addition of paper forms-related hassles. Access’s employee evaluations solution, powered by Access Evolution, enables your HR team to eliminate the delays and inefficiency of hard copies and paper-based workflow.
With Access Evolution, a powerful online forms and workflow suite, an employee receives an e-mail, which they click to access their copy of the evaluation. Evolution pre-populates certain information, speeding completion. They then complete it online or offline, and route it via electronic workflow to their supervisor and the HR representative.
The supervisor follows similar steps, and Evolution merges the employee’s evaluation and the supervisor’s version. This is then sent to the supervisor and the HR team. The supervisor then conducts the in-person review with the employee. Both parties add their digital signatures, and the final, approved evaluation is sent to the HR team.
Upon completion, Access Evolution extracts data and uses it to update the employee’s record in the human resources information system (HRIS), human capital management (HCM) or human resources management (HRM) module of your enterprise resource planning (ERP) system. The data can also be sent to analytics tools for convenient reporting. Evolution also sends a notification e-mail to the appropriate HR team member, and auto-indexes a copy of the forms in your document imaging or enterprise content/document management (ECM/EDM) system for easy review.
Benefits of this proven forms and workflow automation solution include:
- Create a seamless, paperless employee evaluation process
- Boost HR staff productivity by eliminating manual steps
- Simplify information sharing between employees and the HR team
- Collect validated information and interface it directly into personnel records
- Archive copies of forms in the ECM/EDM system via native integration
- Safeguard the privacy of employee information