Access Evolution: Enable Your Employees to Easily Update their Information and Post this to the HRIS, HCM or HCM System
There are dozens of reasons for your employees to change their personal information – such as a new address, adding a dependent or altering tax withholdings. This should be a simple process, but traditional, paper-based approach complicates employee information management for employees and human resources (HR) staff alike.
Companies like yours are overcome the inefficiency of paper forms with Access Evolution.
Access Evolution, a powerful online forms and workflow suite, an employee logs into your employee portal and selects the form/s they need. Evolution pre-populates their contact information, speeding completion. The employee adds any additional data, appends supporting documents if needed, applies a digital signature, and then routes the documents through electronic workflow for appropriate approvals.
Upon completion, Access Evolution extracts data and uses it to update the employee’s record in the human resources information system (HRIS), human capital management (HCM) or human resources management (HRM) module of your enterprise resource planning (ERP) system. Evolution also sends a notification e-mail to the appropriate HR team member, and auto-indexes a copy of the forms in your document imaging or enterprise content/document management (ECM/EDM) system for easy review.
Benefits of this proven forms and workflow automation solution include:
- Enable employees to easily update their personal information
- Electronic versions of I-9s, W-2s, W-4s and other forms mimic paper versions, giving users a comfortable experience
- Boost HR staff productivity by eliminating processing of paper forms
- Simplify information sharing between employees and the HR team
- Collect validated information and interface it directly into personnel records
- Archive copies of forms in the ECM/EDM system via native integration
- Safeguard the privacy of employee information