When your organization terminates an employee, you need to communicate quickly and effectively with multiple departments to ensure the process follows company and regulatory guidelines. Unfortunately, cumbersome paper forms and manual workflow get in the way.
Organizations like yours have found a more efficient way: Access’s Employee Termination solution, powered by Access Evolution.
With Access Evolution, your HR team can easily create a master form and attach it to a termination policy, equipment list and other supporting materials. When your organization decides to end an employee’s employment, the HR team member accesses the form from the HR portal. Once an employee is selected, Evolution pre-populates the form with the employee’s demographics. The HR team member verifies this and adds any other needed information, and then appends supporting documents.
Evolution then intelligently extracts information and uses intelligent business logic (based on your company’s existing workflows) to auto-route this to the relevant parties in IT/IS, payroll, security and other departments. These individuals only see the information that your HR team has decided they need to see. Copies of all documents can be auto-indexed in the document imaging or enterprise content/document management (ECM/EDM) system for easy review.
Benefits of this proven forms and workflow automation solution include:
- Create a standardized, paperless employee termination process
- Improve information sharing between departments
- Support compliance with regulatory mandates and internal HR policies
- Interface data into the employee record via native integration with the ECM/EDM system