Access Evolution: Create Fast, Collaborative and Paperless Vendor Contract and RFP, RFI and RFQ Management Processes
Managing hard copies of vendor contracts, RFIs, RFPs and RFQs wastes time, creates version control issues and increases costs. Sharing contracts securely between internal and external parties is difficult, and documents are almost impossible to track. It is also challenging to proactively manage contract review and renewal.
Organizations like yours are using Access’s procurement management solution, powered by Access Evolution, to overcome these issues.
Vendor Contracts Management
With Access Evolution, a full-featured online forms and workflow suite, authorized employees, customers or vendors can access a contract via a secure web-based portal. They can then make changes, append supporting materials, apply digital signatures and send the documents through electronic workflow for appropriate reviews. Evolution exchanges data with your contracts management system and archives contracts and supporting materials in the document imaging or enterprise content/document management (ECM/EDM) system for easy review.
Learn More
RFI, RFP and RFQ Automation
Access Evolution enables existing and prospective customers to submit an RFI, RFP or RFQ via a secure online portal. Evolution captures the required data and creates a usable document, which is sent via e-mail to the appropriate member of your proposal team. They can then access all the forms and accompanying materials needed to process the customer’s request in a timely manner. These are also interfaced securely into your document imaging or ECM/EDM system.
Learn More
Benefits of Access’s proven forms and workflow automation solutions for procurement management include:
- Create seamless and paperless or paper-light processes
- Simplify information sharing between customers and your staff
- Eliminate the costs of pre-printed paper forms
- Boost productivity by eliminating manual tasks and redundant effort
- Collect validated information and interface it directly into business records
- Archive copies of forms and contracts in the ECM/EDM system via native integration
- Safeguard the privacy of vendor and customer information